DAVION

SYSTEMS

Cost Data Entry Form - Defined Cost Page

 

The Defined Cost page of the Cost Data Entry form allows you to enter defined costs for the current cost item. Defined costs are costs which are specified in terms other than monetary units, such as labor hours or a materials quantity. Before you can enter a defined cost here you must previously have defined a unit price for that cost.

 

Cost Data Entry Defined

 

Any one cost item may have a maximum of 256 cost elements, including both direct and defined costs, so the maximum number of defined costs that any cost item can have is 256, assuming there are no direct costs.

 

If a cost allocation system has been set up and is in effect for the current cost item, each cost element will be split into separate sub-elements, one for each allocation block. If there are N such blocks, the maximum number of independent defined costs that any cost item can hold will be 256/N.

 

Selecting Defined Costs (without cost allocation)

1.   Click on the Add Item button.

2.   The Price Selection form will appear, showing your current selection, if any. Select the unit prices you need.

3.   When you return to the Cost Data Entry form, the selected prices will be shown as defined costs.

 

Selecting Defined Costs (with cost allocation)

1.   Click on the Add Item button.

2.   The Price Selection form will appear, showing your current selection, if any. Select the unit prices you need.

3.   When you return to the Cost Data Entry form, the selected prices will be shown as separate defined cost elements, one for each allocation block.

4.  You can display the data grouped by costs or by allocation block (the illustration below shows it grouped by allocation). Switching between the two modes will not affect your data except in the way it is presented to you.

 

Cost Cata Entry Defined

 

Inserting Cost Data

If you are in Base + Contingency mode, enter a base amount in the units shown to the right of the cost name. If required, enter a contingency amount.

If you are in High/Mid/Low mode, enter a mid-range cost. If required, enter low-range and high-range amounts.

Cost variances (contingencies or high/low ranges) can be added in three different ways:

 

Actual Value Entry

Click on the Show actual button at the top left of the form, then enter the actual amount of the cost variance.

 

Percent Entry

Click on the Show percent button at the top left of the form, then use the up/down arrow buttons next to the variance box to dial up the required percentage.

 

Confidence Level Entry

Click on the Confidence Level box for that cost, then select a named confidence level. A corresponding set of variance values will be inserted into your cost. Confidence level names and variance values are user-definable via the Confidence Level Definition form.

 

Deleting a Defined Cost

Either   select the cost to be deleted, then click on Delete Item,

Or        click on Add Item to display the Price Selection form, then de-select the price corresponding to the defined cost to be deleted. When you return to the Cost Data Entry form the corresponding defined cost will have been deleted.

 

Showing Actual Cost Values

Click on the Show Costs button. In this mode you may elect to show costs in terms of the nominal, the high-range or the low-range units prices, assuming you have entered different values for these, by selecting the appropriate range from the Unit Costs box.