Cost Data Entry Form - Direct Cost Page
The Direct Cost page of the Cost Data Entry form allows you to enter direct costs for the current cost item.
Any one cost item may have a maximum of 256 cost elements, including both direct and defined costs, so the maximum number of direct costs that any cost item can have is 256, assuming there are no defined costs.
If a cost allocation system has been set up and is in effect for the current cost item, each cost element will be split into separate sub-elements, one for each allocation block. If there are N such blocks, the maximum number of independent direct costs that any cost item can hold will be 256/N.
Adding a Direct Cost (without cost allocation)
1. Click on the Add Cost button
2. Enter a name in the Cost Name box. If this is the only direct cost in this cost item you can optionally leave the name blank, but if there is more than one direct cost then all of them must have names.
3. Select a currency if the cost is in a currency other than your base currency.
Adding a Direct Cost (with cost allocation)
1. Click on the Add Cost button. A blank direct cost element will be added for each allocation block.
2. Enter a name in the Cost Name box for any one allocation block. The name will automatically be repeated in all allocation blocks. If this is the only direct cost in this cost item you can optionally leave the name blank, but if there is more than one direct cost then all of them must have names.
3. Select a currency if the cost is in a currency other than your base currency. You can have different currencies in each allocation block.
4. You can display the data grouped by costs or by allocation block (the illustration below shows it grouped by costs). Switching between the two modes will not affect your data except in the way it is presented to you.
Inserting Cost Data
If you are in Base + Contingency mode, enter a base cost. If required, enter a contingency amount.
If you are in High/Mid/Low mode, enter a mid-range cost. If required, enter low-range and high-range amounts.
Cost variances (contingencies or high/low ranges) can be added in three different ways:
Actual Value Entry
Click on the Show actual button at the top left of the form, then enter the actual amount of the high or low range value or the contingency, as the case may be.
Click on the Show percent button at the top left of the form, then use the up/down arrow buttons next to the variance box to dial up the required percentage.
Confidence Level Entry
Click on the Confidence Level box for that cost, then select a named confidence level. A corresponding set of variance values will be inserted into your cost. Confidence level names and variance values are user-definable via the Confidence Level Definition form.
Deleting a Direct Cost
Click on the cost to be deleted, then click on the Delete Cost button. The selected cost will be deleted. If you are in cost allocation mode, the cost will be simultaneously deleted in all allocation blocks.