Identification Fields


An identification field is a descriptive field which can be used to identify individual cost items.


Identification fields are defined by you. There are no default identification fields. Typical examples of identification fields might be Task Manager or Responsible Organization. You can define up to 16 such fields.


Field Types

Identification fields can be one of three types:

•   Text fields

•   List fields

•   Date fields


Text Fields

A text field can hold a single line of text. Any series of characters can be accepted.


List Fields

A list field provides a single-line display box plus a drop-down list of selectable items. Each list can hold up to 250 items.


Open or Fixed Fields

List fields may be open or fixed. In an open field you may either select an item from the list or type an entry directly into the display box. In the latter case the entry, if it is not already part of the list, will be added to the list. A fixed field, in contrast, will not accept typed entries so you can only select an item from the list.


Sorted or Unsorted Fields

Lists may be sorted or unsorted. Sorted lists are typically used for lists of names to make items easier to locate. Unsorted lists are typically used where there is some inherent, non-alphabetical order in the list items, such as High/Medium/Low.


Date Fields

An entry in a date field will normally be interpreted as a date, and can be shifted forwards or backwards. Date fields can contain non-date text (e.g. To be announced). Non-date text entries will be queried on leaving the data entry form to ensure that they are not typing errors, but will otherwise be accepted.